vdocs | Document Scanning Services | Medical Records Scanning | Photo Scanning Services

Scanning   or   Hardcopy Document Storage? 

Got

WAY TOO MUCH PAPER?

File Cabinets

NEED ATTENTION AND ORANIZATION

Off-Site

STORAGE NEEDS TO BE MANAGED

Or

YOU JUST HOPE NOTHING HAPPENS

vdocs

SCANNING - ELIMINATES THE STORAGE HEADACHES AND COST

http://www.vdocs.org/components/com_gk2_photoslide/images/thumbm/323742pile_of_paper_large.jpg http://www.vdocs.org/components/com_gk2_photoslide/images/thumbm/375262document_storage_large.jpg http://www.vdocs.org/components/com_gk2_photoslide/images/thumbm/321156document_storage_company_large.jpg http://www.vdocs.org/components/com_gk2_photoslide/images/thumbm/557744Storage_units_large.jpg http://www.vdocs.org/components/com_gk2_photoslide/images/thumbm/352537Document_on_PC.jpg

 

Or a combination of both? 

True Cost of Off-site Storage

Most people believe that renting a storage facility or having a professional company providing document storage, you can store your documents inexpensive.  Short term this is true.  But there are several important factors you need to consider.  But before you will make an effort to move all your boxes and documents into a Storage facility you need to answer:  

  • How much money do you really want to spend?
  • Are you making a long term decision or just a Quick Fix? 
  • How often do you need the documents?
  • How long can you afford to wait for documents?
  • Are you including all cost elements of document storage over the entire period of time?

 

1/3 – 1/3 – 1/3 Scan Volume Analysis:

When we do the analysis with our customers about the total amount of documents that need to be scanned, most of the time the result is the 1/3 - 1/3 - 1/3 analysis.

  • This means that most customers only need 1/3 of the document on an ongoing base. 
  • 1/3 of the documents are needed on a sometime basis. 
  • And the Remaining 1/3 of the documents are important to keep, but they almost never have to look them up again.

 

By using this approach to your Documents, the scanning volume could be reduced to 30%-50% and you optimize your cost and producitivty. 

 

 
 

To make an informed and long term most beneficial decision you need to answer the following question:

  • What is the volume of documents you need to store?
  • How much does the material, like boxes, indexing system etc cost to store documents?
  • How do you need to index the information?
  • How often do you need to retrieve the documents?
  • How you do anticipate looking for misfiled documents?
    Industry average: 7% of all documents are misfiled and it takes hours to find them. 
  • How long do you need to store the documents?
  • How will you destroy the documents when you do not need them anymore?

 

Time: 

  • How long will it take to move the boxes to a storage location? 

 

 

 

 

 
 

Analysis: 

The in- house or rented offsite storage location looks initially the least expensive one, but it is not just the price or real estate or storage place that determines the total price for document storage.

Now you need to analyze the best Solution for your need.  We developed a Cost Calculator that will assist you in determining the best fit for your situation. 

 

Contact us and request your calculator for your FREE analysis.  This e-mail address is being protected from spambots. You need JavaScript enabled to view it  

 

 
 

Location: 

  • Where do you want to store your documents? 
  • Onsite at a storage room  
  • Offsite, like at a rented storage facility or 
  • Have a professional storage company handle the document for you?

 

Accessibility:

  • How often do you need to access the documents? 
  • How easy is it to get to the storage location?
  • What is the average turn-around time to access your documents?
  • How much time do you spend getting to your documents?

 

Security: 

  • What Security does each of the locations offer?
  • Are the documents are safe from natural disasters?
  • What guarantee does the vendor really offer?
  • How secure are your document from unauthorized access?
 


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Testimonials

"Your service was quick and it was great that I was able to download all images directly from your site.  Great communication, great service and best of all:  Great Quality.”

Ana H., FL

 

"The image quality of the wide format scans is super and much better than I expected, especially considering the poor quality of the original."

William H., FL 

 

"Great Service. We will use you in the future and tell others."

 Gary F, Sarasota

 

"Our company have being using vdocs scanning services for over 3 years now. We are very happy with the efficiency and cost reduction we were able to obtain by eliminating paperwork, saving filing time and facilitating the search process.

We would really recommend this service if you want to save time and organize your documents."

Roland Feiertag, CEO
Excell Granite and Marble

 

"vdocs digital solutions increased my productivity by 100%.  We get done twice as much."

Merrilee Severino, Owner
MS Physician Practice Management and Revenue Consultants, Corp

 

"The vdocs sales team has taken great pride and care to make sure we are utilizing the Xerox Color Printing System to its fullest capabilities. The local vdocs team has provided customer service and support as if we were their largest and most important customer. Its been a very refreshing,  rewarding and pleasant experience for JGS”

Jay Gross, Owner
JGS Media

 

"vdocs gave my very large scan job high priority, and prepared my electronic documents in an organized and precise manner.  I would, and am currently, utilizing their services again." 

Jimmy Chacko
LensTec

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