Array | Document Scanning Services| Legal, Medical Records Scanning| Wide, Large Format Scanning

Knowledge Tree - Features

Connecting People

• Work towards the same goals - create, collaborate, communicate & connect with remote coworkers with ease
• Support geographically dispersed teams by accessing KnowledgeTree from anywhere
• Customize your dashboard view to reflect what’s important to you & your role within your business
• Align security with business roles to control access & monitor document activity
• Speak the same language - professional German, French, Italian & English translations available

Connecting Ideas

• Store, share & organize your documents to fit in with the way you work
• Powerful indexing & intuitive search options ensure that you quickly find the information you’re looking for
• Cover all the bases with full text search on numerous document types
• Work on the latest material - access all prior versions of your document to avoid redundancies & replicating work
• Quickly share all your new material - import documents in bulk with ease
• Scan documents & reduce paperwork

Connecting Processes

• Cut the cost of doing business by improving your business processes & reducing human processing
• Build & sustain competitive advantage by examining processes & identifying improvements
• Map processes to business roles to get the right information to the right people
• Eliminate uncertainty – standardize working methods to get what you want from your workforce
• Improve customer service - consistent processes lead to greater predictability in customer response levels

Manufacturing, Engineering & Construction

Support Environmental & Quality Management Systems.

Devise a document taxonomy or folder classification structure based on the specific requirements of the management system(s).
Support ease of access for multi-site environments with an intuitive web-interface
Configure time-based actions on documents & records
Ensure traceability of system documentation with a document audit trail & the viewing of older document versions
Create workflows that provide a document change approval process as well as the ability to run other processes (such as control of Incident reporting & Corrective & Preventative Action Procedures)
Security features enforce control at point of use

Accounting & Auditing

Get the Right Information to the Right People.

Comply with regulatory frameworks with more rigorous records management
Ensure that the artifacts & documents produced during audits, tax interactions & company secretarial services are stored with the appropriate security & audit trails for traceability
Store scanned copies of original documents on-site to counter document storage & retrieval challenges
Increase responsiveness to customer demands by providing rapid turnaround on requests for company information
Ensure that the artifacts & documents produced during audits, tax interactions & company secretarial services are stored with the appropriate security & audit trails for traceability
Store scanned copies of original documents on-site to counter document storage & retrieval challenges
Reduce overheads & generate additional revenues by providing customers with online access to your document repository

Biotechnology & Pharmaceutical

Maintain GMP & FDA 21 CFR part 11 Compliance .

Support accountability, non-repudiation & appropriate access controls by monitoring detailed audit trails & imposing strict user & document security
Utilize configurable electronic signatures to ensure accountability and address compliance challenges, including those presented by FDA Title 21 CFR Part 11
Collaborate with global research teams on specific projects to reduce R&D costs, time to market, and to streamline the conduction of clinical trials
Safely store, archive & retrieve large amounts of confidential clinical research documentation

Legal & Litigation

Mitigate Risk with Records Management Strategies

Ensure Sarbanes Oxley Act (US) compliance, good corporate governance & sound financial reporting with effective records management
Increase the admissibility & evidential weight of electronic documents - freeze documents to prohibit unauthorized editing & monitor detailed document audit trails
Define document alerts to remind yourself and your users of time-based events, including contract expiry, document retention periods & reviews
Remotely collaborate with your litigation team, the client, or the opposing counsel to participate in legal processes
Ensure secure role or group-based access to case information with a large & scalable document repository
Scan, store and perform full text searches on documents with ease
Customize your folder classification structure by adopting a customer-centric view, a time period view, or a team based view
Customize workflows around your own created document types (contracts, leases etc)
Number & reference documents according to your firms unique numbering schema

Healthcare

Support HIPAA Compliance

Easily manage, securely store & retrieve patient records
Utilize configurable electronic signatures to ensure accountability and address compliance challenges, including those presented HIPAA, US E-Sign and others
Help manage contracts or expiring records by setting up time-based document notifications
Archive & retain documents for specified periods
Impose strict data disposal processes
Establish security restrictions for access to patient documents & information
Reduce HIPAA compliance costs & mitigate risk
Improve billing & collection cycles

Document Mgmt

Ask a Question

Testimonials

"Your service was quick and it was great that I was able to download all images directly from your site. Great communication, great service and best of all: Great Quality.”

Ana H., FL

"The image quality of the wide format scans is super and much better than I expected, especially considering the poor quality of the original."

William H., FL

"Great Service. We will use you in the future and tell others."

Gary F, Sarasota

"Our company have being using vdocs scanning services for over 3 years now. We are very happy with the efficiency and cost reduction we were able to obtain by eliminating paperwork, saving filing time and facilitating the search process.

We would really recommend this service if you want to save time and organize your documents."

Roland Feiertag, CEO
Excell Granite and Marble

"The slide show looks awesome... Thank you so much."

Jennifer B, Florida

"vdocs digital solutions increased my productivity by 100%. We get done twice as much."

Merrilee Severino, Owner
MS Physician Practice Management and Revenue Consultants, Corp

"The vdocs sales team has taken great pride and care to make sure we are utilizing the Xerox Color Printing System to its fullest capabilities. The local vdocs team has provided customer service and support as if we were their largest and most important customer. Its been a very refreshing, rewarding and pleasant experience for JGS”

Jay Gross, Owner
JGS Media

"vdocs gave my very large scan job high priority, and prepared my electronic documents in an organized and precise manner. I would, and am currently, utilizing their services again."

Jimmy Chacko
LensTec

read more

document management	document scanning	content management system	document indexing
document management software	scanning services	Knowledge Tree	automated indexing Services
electronic document management	OCR searchable PDF	autoINDEX autoFILER	document scanning software
open source document management	document scanning services	knowledge management software	wide & large format scanning
electronic medical records scanning	litigation scan copy services	eDiscovery	document destruction
content management	document imaging	document storage	document shredding
electronic records management	convert word document to pdf	photo scanning service	shredding services

Document Scanning Services| Legal, Medical Records Scanning| Wide, Large Format Scanning