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June 2009: Why going paperless will pay off...
Going paper less is worth the effort, but only if you do it right from the beginning. How much do your paper documents really cost you? The Gardner Group Study analyzed this question and came up with staggering results:
And on top of this the other disadvantages of storing your documents in paper are the cost of on-site and offsite storage, expensive and no protection from Disasters like Hurricanes and Floods.
A lot of offices changing from a "paper mess" to a "digital mess"
Believing that a little scanner and some new system will provide the blue under the sky can turn into a nightmare. Specifically in a medial environment it is important to check every step of this process and validate every system and solution against the regulatory compliance requirements. Next is to make sure that the "paperless solutions" really improves your workflow that provides your office savings. Too often office buy little scanners and use a "paperless" software to find out after the fact that the time to file and index documents and the time to retrieve information is tedious and this will result into higher cost. Shortcuts normally become more expensive and can take multiple times the effort to fix.
Offices that made the right change to go "paperless" receive significant cost savings and major productivity gains.
The key in going "paperless" or digital is do set up the right structure or right document strategy. Important is to meet all the regulatory compliance requirements and also replicate and improve the current workflows. This sound easy, and almost everyone promises you the pie in the sky, but it takes time, diligence and effort. And one major obstacle is to overcome the residence of change.
Only if you are truly committed to do it right from the beginning and invest in the right solution the results will be beneficial long-term.
Most offices that made the right change and are looking back, can not believe how they were doing the work before. And they enjoy savings, increased productivity and peace of mind.
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