autoINDEX>autoFILER - Automated Document Capture Indexing & Filing:
vdocs uses the 3-Step Process to publish documents automated and 100% correct into the Document, Content, Records or Knowledge Management System.
1. Step: Scanning or Document Capture:
2. Step: Document Indexing:
3. Step: Document Filing:
File documents automated and 100% correct with vdocs autoINDEX>autoFILER. After autoINDEX>autoFILER is set up you can use any network scanner or desktop scanner to place documents into a share Folder. autoINDEX>autoFILER picks up the document, indexes the document based on your requirements and publishes the document.
Features of autoINDEX>autoFILER:
- indexes automated and 100% correct
- device independent. It can be used regardless what current or planned scanning technology you are using.
- vdocs implemented solutions that capture documents from network scanners, document scanners and electronic File Capture
- No more scanner license Fees.
- can be connected to an unlimited of numbers of scanners, network scanners or electronic image output systems. Over are the days when you need to pay for an additional seat when you want to add a new scanner.
- autoINDEX->autoFILER begins to work AFTER an image has been created from a scanner, email or document saved to a folder. This process is called Capture from Folder. This process monitors a user-defined folder (hot folder) and sub folders to capture a variety of image types
- one of most advanced document processing solutions:
- designed to be easy to use; yet very powerful and flexible. It is based on an "open architecture" environment which means you use free tools from Microsoft and Adobe.
- value leader in document capture solutions that has been installed throughout the world.
- can index and file documents fully automated and 100% correct WITHOUT manual intervention. For example you can interface with your accounting systems data for purposes of VALIDATION and EXTRACTION of incoming invoices. You can validate data using ANY ODBC compliant database.
- interfaces seamlessly to many document management systems, like KnowledgeTree, SharePoint, EMR systems, etc. It also can dynamically create friendly Windows folders for Explorer navigation.
- offers almost unlimited workflows for document processing. And best the system allows unlimited document processing. NO "click" or volume pricing. You can choose the image format you want to use for your Repository Folder. (PDF, Tif, JPG video, music files)
- can process multiple document types simultaneously AND UNATTENDED. This results into BIG labor savings for your organization.
- can provide user managed hierarchal pull down lists and sophisticated masks for manipulating data or by using the ODBC connection automated document processing.
Step 1: Document or Image Capture with autoINDEX>autoFILER
Hardcopy documents can be scanned with either a scanner or multifunctional copier/scanner system to a shared network folder. Electronic files can be routed or copied into the Folder. autoINDEX>autoFiler checks the folder on a regular basis and retrieves the files for automated indexing and processing.