VDOCS - Virtual Mail Room Service & Mail Management
Your personal Office Document Manager
Information and Support for VDOCS Virtual Mail Room Service & Mail Management:
+ Expense Report
+ Receipt Scanning
+ Mail Scan Service
+ Check Deposit Service
+ Document Scanning
Time to focus on your business instead of your paperwork
IRS compliant Scans of all your Receipts
Easy share information with your CPA, co-worker
Never lose a document again
Easy Access through Google Docs with your Google Account
Always updated Software and Mobile Apps
Easy Personal Backup of your documents
Search for any typed information in your Documents
Easy Pricing Structure
Best Priced Service in Industry
You chose your Shipping method
Complete Service Offering
No waiting for your deposited checks
Free or dirt cheap data storage
Set up your Expense Receipts Scanning Service Account:
Fill out the New Customer Form below on this Page
After setting up your Account we will e-mail you with your Account Number
Documents that are stapled count as one multipage document
Mail your Expense Receipts to
Attn: Receipts Scanning / Your Name or Business Name
13734 77th Avenue
Seminole, FL 33776
Set up your Scan Mail - Virtual Mailroom Service Account:
1.Authorization for VDOCS to receive and open your Mail:
Download USPS Form 1583
Form need to be Filled out and Notarized
Send us filled out original Form.
Without this Form we are not allowed to open your Mail.
We also require a copy of your ID (Valid driver’s license or state non-driver’s identification card, Recognized corporate ID (your work ID), Student ID, Passport, alien registration card (aka “green card”), certificate of naturalization)
How to Fill our Form 1583
The form is broken down into 3 sections
1. CMRA information
2. Mailbox and Owner Information
3. Optional business information, if one exists.
Box 4 is already Filled out by VDOCS Corp
Box 2: Your full name that VDOCS will be receiving Mail for.
Box 3: Your new Address we provided for you when you signed up with us.
Box 5: Sign this to authorize us to receive restricted delivery mail on your behalf.
Boxes 6-7: The person who is applying for this mailbox. Normally, this is the same as the person who is receiving mail for this mailbox. Be sure to include a phone number where you can be reached.
Box 8: Write down the two IDs that you will use to proof your identity and the ID numbers. One of them must have a photo of you. A list of acceptable IDs are listed at the end of this article.
Box 16: Sign this form
Optional Business Information
If you are linking a business to your mailbox, fill out Boxes 9-14. Most boxes are self-explanatory except for a few that are clarified below:
Boxes 10a-10e: Your business contact information. You may use your business mailing address or registered agent address as well. Use your home address if it’s a home business. This information is only for us and USPS and is not available to others.
Box 11: What services your business provides, such as “Market Research”, “Consumer Products”, “Clothing”, etc.
Notarize Form 1583. Notary should sign in Box 15 of the form or provide a certification on a separate paper.
2. Change of Address - Option
Online USPS Change of Address
Or go to your local Post Office and ask for Change of Address Form 3575
Allow 7 - 10 Busines days for forwarded Mail to arrive at VDOCS
USPS Change of Address Information and FAQ
3. Provide your new Mailing Address:
Choose how should send mail to your new VDOCS address
Set up your Check Scan- Remote Deposit Account:
Together we need to contact your Bank
You authorize VDOCS to make check deposits to your account
Note: VDOCS will not have access to your account, we are only authorized to make remote check deposits.